Terms & Conditions
Booking Refund Protection
The Vendor will provide you with a refund on any unused booking if you are unable to attend due to any of the
circumstances set out below. Please note this does not change the original terms and conditions you were given at the
time of booking it is an enhancement to them. If the original booking terms allow a booking to be cancelled and a full
refund given up to a certain point this remains the same. These terms only apply once that deadline has passed.
Definitions
The following words or phrases have the meaning shown below wherever they appear in bold in this document.
You/Your/Yourself - A person who has made a booking alone or as part of a group with us.
Doctor - A qualified medical practitioner registered with a recognised professional body. A doctor cannot be you or
a member of your immediate family.
Emergency Services - The Police, Fire and Rescue Service or Emergency Medical Services.
Booking - The pre-planned and pre-booked service(s)/event(s)/ticket(s) including booking and service fees transacted
with us by you.
Group- Any number of people who have made a booking with us with Booking Refund Protection in the same
transaction.
Illness - A physical or mental condition confirmed by a doctor that prevents you from attending the booking.
Immediate family - Your husband, wife, partner, civil partner, parent, child, brother or sister.
Injury - A bodily injury confirmed by a doctor that prevents you from attending the booking.
Public Transport Network - Any mode of public transport other than public hire taxis licensed for public use on which
you had planned to travel to a booking.
Ticket/Voucher - A non-refundable, authorised ticket/voucher that was purchased from us where Booking Refund
Protection has also been purchased.
We/us/our - The booking vendor with whom you made the booking.
What will we refund?
We will refund the cost of your booking if you are unable to attend due to:
• unexpected disruption of the public transport network you could not have reasonably known about before
the date of the booking;
• an injury, or an illness affecting you or a member of your immediate family;
• death happening to you at anytime before the booking or a member of your immediate family within a 4
week period of the booking;
• the mechanical breakdown, accident, fire or theft en route of a private vehicle taking you to the booking;
• jury service which you were unaware of at the time of the purchase;
• burglary or fire at your residence in the 48 hours immediately before the booking that required the attendance
of the emergency services;
• you being summoned to appear at court proceedings as a witness which you were unaware of at the time of
purchase;
• you being a member of the armed forces and being posted overseas unexpectedly;
• adverse weather including snow, frost, fog or storm where the Police services or other Government agency
have issued warnings not to travel. You must provide confirmation of relevant road closures from the Police
or the relevant Government agency;
• you being relocated permanently for work by your employer more than 100 miles from the booking which
you were unaware of at the time of purchase or you are unexpectedly made compulsory redundant.
What will we not refund?
We will not provide a refund where:
• you cannot provide a doctor’s report for injury or illness;
• you cannot return all unused tickets or vouchers forming part of the booking;
• your sole reason for not attending is due to another member of your group no longer being able to attend for
any reason;
• you are unable to attend a booking because you are unable to obtain a visa to travel;
• the booking is cancelled, abandoned, postponed, curtailed or relocated;
• you decide not to attend a booking other than for a reason included within this Booking Refund Protection;
• you are prevented from travelling to a booking due to disruption of the public transport network which is
public knowledge prior to the booking scheduled arrival date/time;
• you are being relocated temporarily for work by your employer at the time of booking or you have applied for
relocation more than 100 miles from the booking;
• you can recover any part of the booking;
• In our reasonable opinion, you did not allow sufficient time to travel to a booking;
• you carry out a criminal act which prevents you attending a booking;
• you are prevented from travelling to a booking due to an outbreak of a contagious disease and the
Government or any agency acting on behalf of the Government has imposed a ban on travel;
• you make a false or fraudulent refund application or support a refund application by false or fraudulent
document, device or statement;
• you submit your refund request more than 45 days after the booking scheduled arrival date/time.
We will not pay for travelling or associated expenses (unless travel costs are included as part of the total package
price), or any loss other than the purchase price, including booking fee.
We will not pay any consequence of war, invasion, acts of foreign enemies, hostilities (whether war be declared or
not), civil war, rebellion, revolutions, insurrection, military or usurped power, riot, civil commotion, strikes, lockout,
terrorism, malicious intent or vandalism, confiscation or nationalisation of or requisition or destruction of or damage
to property by or under the order of any government or public or local authority.
We will not pay any costs you incur in submitting or providing evidence to support your refund application.
General Conditions
a) you must make all necessary arrangements to arrive on time.
b) you must not be aware of any material fact, matter or circumstance, at the time Refund Protection is
purchased, which may give rise to a refund request.
c) you must take all reasonable precautions to prevent or reduce any request for a refund.
d) unless we agree otherwise:
i)
the language of this document and all communications relating to it will be English; and
ii)
all aspects of the contract, including negotiation and performance, are subject to English laws and the
decisions of English courts.
e) refund protection is non-refundable unless cancelled within 14 days of purchase and the booking has not
taken place. To cancel the refund protection you need to contact the vendor within 14 days.
Requesting a Refund
You must log into www.bookingprotect.com and fill in and submit the Refund Application Form as soon as possible
after becoming aware of circumstances that may lead you to request a refund but no more than 45 days after the
booking scheduled arrival date/time.
You will be asked to provide at your own expense the following within 45 days of registering your refund application:
• the original unused tickets/vouchers for all parts of the booking;
• a doctor’s report where your refund request is for injury or illness or a death certificate where your refund
request is for death;
• an official notice from the transport service provider in the event of delay, cancellation, mechanical
breakdown or accident in relation to the public transport network;
• for the breakdown of a private vehicle, a vehicle recovery service report (AA, RAC or equivalent), copy of
garage repair bill or parts receipt or in the case of vehicle repairers or police;
• the original jury invitation inviting you to be a juror;
• in the event of a burglary the police report with crime reference number;
• the original witness summons requesting you to appear in court;
• a copy of a valid visa permitting your travel to the booking;
• confirmation of relevant road closures from the Police or the relevant Government agency if requesting a
refund due to an official weather warning being issued;
• any reasonable additional evidence that we ask for.
